An expired CPR card is a finding, and findings carry fines. SentryDoc collects, e-signs, and tracks every staff credential — and flags what’s missing before a surveyor does.
20-minute walkthrough of a working practice — failures included.
Every document the UCA requires — licenses, immunizations, signed policies, trainings — organized the way the manual organizes them, matched to each employee's role.
Wrong name, wrong document, or expired — rejected on the spot, with a written reason.
SentryDoc reads the expiration date and requests the replacement on its own.
A text or email link. No account, no app — snap a photo and done.
What's compliant, what's expiring, what's missing.
Set the rules once. Staff do their part from a phone. The board tells you who to chase.
Providers need a DEA certificate; front desk doesn't. Build each role's checklist once — every new hire inherits it.
They get a link, photograph their documents, and e-sign policies. No app, no password.
Every document and expiration in one view, with automatic reminders at 90, 30, and 7 days.
Nothing to roll out, nothing to train. Managers get the dashboard; staff see only their own checklist.
The manager board — every site, every expiration, every gap.
Employee upload — drag & drop, or scan and snap from a phone.
Built for what urgent care actually collects: licensure, CORI, immunization records, HIPAA acknowledgments.
A text link opens their checklist; photos and signatures take under ten minutes. Rejections come back with a note saying what to fix.
Reminders fire at 90, 30, and 7 days — to the employee and to you — until the replacement is uploaded.
Each role has its own document set. Change the role and everyone holding it updates.
The documents healthcare actually requires, ready on day one — not blank templates.
Typed signature, per-section initials, timestamped with the record. No separate signing subscription.
One click produces the packet a surveyor asks for — per employee or whole site.
Here's how they're handled — and we'll sign a BAA.
Encrypted on upload, stored encrypted — never passed around as email attachments.
Managers see their own sites; employees see only their own file.
Every view, upload, signature, and rejection logged with user and timestamp.
Executed during onboarding, before any employee data enters the system.
Keep files as long as your state requires, then purge on schedule.
Export everything at any time. No lock-in.
Most single-site practices are live within a week of signing up; multi-site groups take about two.
Everything — unlimited documents, e-signature, reminders, exports, and all manager seats. Billed monthly on active headcount; no setup fee, no per-signature charge, no contract.
No. They open a link, verify with a code, and finish in the browser.
Yes — bulk-upload what you have. Anything with an expiration date starts being tracked immediately.
The employee gets reminders at 90, 30, and 7 days, and the board shows it as expiring until a replacement is approved.
Your managers. They approve or reject with a note — “photo is cut off,” “expiration date not visible” — which lands back on the employee's checklist.
Yes. Requirements vary by site and job type, managers are scoped to their locations, and group reporting rolls every site into one view.
A working practice with sample employees — the real product, not slides. Including what happens when a document is wrong, and how the software explains why.